A Better Way to Manage Fire Protection System Documentation

Keep your required field documents organized, up to date, and instantly accessible

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Web app dashboard showing fire sprinkler system documents with a QR code for accessing files on-site

Why this matters

Make Sure you Are Compliant with the New 2025 NFPA 13 Requirements

Fire sprinkler systems under new 2025 NFPA 13 require record of completion documents, shop drawings, and as-builts stored on-site.

Why this new requirement?

Buildings preparing for renovation often cannot find the fire sprinkler drawings or final documentation they need.

Where is the specific requirement?

The new 2025 NFPA 13 requirements regarding onsite fire sprinkler document storage are in §16.11.1.3. NFPA 72 carries similar requirements in §7.7 for fire alarm systems.

Physical vs electronic storage?

Physical sets can be removed from the job site, local files quickly become outdated, and there is no reliable way to ensure the correct version is being used. NFPA 13 permits physical or electronic storage. The Caident Access Point QR code ensures the files are always there and always current.

Centralized and current

Documentation That Stays Accessible and Up to Date

Caident Access Point provides an easy-to-use software to manage your fire protection documentation and makesthem instantly accessible where needed. Upload your documents once and generate a QR code that can be placed in the required document cabinet.

No need to visit the site when documents change

Update files digitally and keep cabinet access current without replacing physical documents on-site.

Configurable access control

Any user scanning the QR code in the records box can access required plans, however when you staff scan the same code they can access secured Inspection, Testing, Maintenance (ITM) documents.

Complies to new 2025 NFPA 13 requirements

Easily maintain compliance with new Chapter 16 requirements for field-accessible completion documents, as-builts, and shop drawings.

Your documentation stays current, accessible, and easier to maintain long after handoff.

Open fire sprinkler system records box with a QR code label for accessing documents using Caident Access Point.

Simple workflow

How It Works

A simple workflow to keep your fire protection documentation organized, up to date, and accessible on-site.

1

Upload your Documents

Save project documents into Caident Access Point.

2

Generate a QR Code for On-Site Access

One-click to print a QR code. Then place it in cabinet.

3

Scan and Access Anytime

Inspectors and technicians always see the latest information.

4

Effortlessly Keep Up to Date

Update files digitally without replacing anything in the field.

Why it is better

Why Paper and Local Digital Storage Fall Short

See how traditional documentation methods compare to a more reliable and up-to-date way of managing system records.

Traditional Approach (Physical Storage)

  • Store documents in the cabinet as paper copies or on a thumb drive
  • Locally stored documents become outdated quickly
  • Updates require reprinting or manual coordination
  • No reliable way to ensure you are viewing the latest version
  • Local documents can go missing
  • No access control to manage what is viewable

With Caident Access Point

  • Always current with no outdated documents
  • Accessible on-site through a simple scan
  • No reprinting or manual replacement
  • One source of truth across your team
  • Field teams get instant access without digging
  • Office teams manage and update everything centrally
  • Access control to manage what files are publicly available

Who this helps

Built for Teams That Need Reliable Documentation

Contractors

Reduce callbacks and deliver documentation that stays accurate after handoff.

Inspectors

Access the latest system information instantly without delays.

Building owners

Maintain reliable, long-term documentation without manual upkeep.

Maintenance teams

Quickly reference what’s installed and how it’s designed.

Get In Touch

Modernize how your fire protection documentation is managed and accessed

Get started with Caident Access Point and make required on-site documentation easier for both field and office teams to manage.

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